Loading...
Complete step-by-step guide to Erasmus+ KA1 teacher mobility applications. From planning to funding approval—everything you need for success.
Applying for Erasmus+ KA1 teacher mobility funding requires careful planning and attention to detail. While the process may seem complex initially, breaking it into manageable phases makes it straightforward. Most applications take 3-6 months from initial planning to submission, with approval coming 2-4 months after the deadline.
Success rate for complete, well-prepared applications is high (70-80% in most countries). The key: start early, understand requirements, and ensure all documentation is complete and accurate. This checklist guides you through every essential step.
Important: Deadlines vary by National Agency. Some countries have only one annual deadline. Check your National Agency website for exact dates—late applications are never accepted.
Confirm your institution has Erasmus+ OID number and KA1 eligibility
Analyze school development plan and teacher professional needs
Choose eligible teachers based on professional development goals
Find accredited training providers with relevant courses (check OID numbers)
Calculate travel, accommodation, course fees using EU distance calculator
Request course confirmations, syllabi, and certificates
Define learning objectives, expected outcomes, and impact on institution
Update professional profiles highlighting relevance to mobility
Explain why this mobility benefits teacher and institution
Gather accreditation certificates, institutional approvals, OID confirmation
Fill National Agency's application form (typically Mobility Tool+)
Attach Learning Agreements, CVs, provider confirmations, budget
Get headteacher/principal signature on application documents
Check all fields completed, no missing documents, correct dates
Submit at least 48 hours early to avoid technical issues
Keep email confirmation and application reference number
Check National Agency portal regularly for updates
Answer any National Agency requests within specified timeframe
National Agency reviews and communicates decision
If approved, sign funding agreement within deadline
Make reservations following EU procurement rules
Confirm participation with training provider
Print Learning Agreement, insurance, emergency contacts
School orientation on reporting requirements and expectations
Explore specialized training opportunities by season and destination
Intensive summer programs combining professional development with European cultural immersion.
Cozy winter sessions focused on reflective teaching practices and skill enhancement.
Exclusive training programs in the beautiful coastal city of Larnaca, Cyprus.
Ancient wisdom meets modern pedagogy in the heart of Athens, Greece.
Begin planning 3-6 months before deadline. Rushed applications often have errors or missing documents.
Ensure all required documents are included. Incomplete applications are automatically rejected.
Articulate specific professional development goals and expected impact on your institution.
Confirm training provider has valid Erasmus+ OID number. Non-accredited courses are ineligible.
Use EU distance calculator and current funding rates. Budget errors cause processing delays.
Submit at least 48 hours early to avoid technical issues. No extensions granted for late submissions.
Impact: Application not accepted—no exceptions
Prevention: Set calendar reminder 2 weeks before deadline. Submit 48 hours early.
Impact: Application rejected for non-accredited provider
Prevention: Verify both school AND training provider OID numbers in EU database before applying.
Impact: Low quality score, possible rejection
Prevention: Write SMART objectives (Specific, Measurable, Achievable, Relevant, Time-bound) with clear institutional impact.
Impact: Funding reduction or application rejection
Prevention: Use official EU distance calculator. Double-check all rates against current Programme Guide.
Impact: Application incomplete, automatic rejection
Prevention: Get headteacher/principal signature early. Use digital signatures if accepted by National Agency.
Elevate your career with advanced leadership training programs
Develop the skills to lead educational institutions with confidence and vision.
Comprehensive training for school principals and educational leaders across Europe.
Enhance administrative skills for efficient school management and operations.
Note: Required documents may vary by National Agency. Check your specific country's requirements on your National Agency website.
Most EU countries have two main deadlines: Round 1 (February 5, 2026) and Round 2 (October 1, 2026). However, deadlines vary by country and National Agency. Some countries have only one annual deadline. Check with your National Agency for exact dates—late applications are never accepted.
No, Erasmus+ KA1 applications must be submitted by accredited institutions (schools, universities, training centers). Individual teachers cannot apply directly—applications go through their employing institution's Erasmus+ coordinator or international office.
Approval typically takes 2-4 months after the application deadline. National Agencies review applications for completeness, eligibility, and quality criteria before granting funding approval. Results are usually communicated via email to the applying institution.
Required documents include: Institutional accreditation (OID number), Mobility Agreement, Learning Agreement, Course/training provider confirmation, Budget estimate, Staff CV, Motivation letter, and School approval letter. Some National Agencies may require additional documentation.
This varies by National Agency and project type. Accredited schools can send multiple teachers per year (typically 5-20). Non-accredited schools applying via short-term projects may be limited to 1-5 participants. Check your National Agency's guidelines for specific limits.
If rejected, your National Agency will provide feedback on deficiencies. You can address issues and reapply in the next funding round. Common rejection reasons include incomplete documentation, ineligibility, unclear learning objectives, or insufficient budget justification. Learn from feedback to strengthen your next application.
Minor changes (dates, location within same city) are usually acceptable with National Agency notification. Major changes (different course, different provider, different country) require formal amendment and may need approval. Always notify your National Agency before making changes to avoid funding issues.
Funding goes directly to the institution, not individual teachers. Typically: 80% advance payment after grant agreement signing, 20% balance after final report submission. Institutions must follow EU financial reporting rules and may need to pre-finance some costs before reimbursement.
Follow this checklist step-by-step for a successful Erasmus+ KA1 application. Most well-prepared applications are approved.