Erasmus+ Timeline 2026: Complete Application Deadlines & Schedule

Last Updated: January 22, 2026

📅 Erasmus+ KA1 Application Deadlines 2026

Erasmus+ KA1 deadlines vary by country. Applications are submitted to National Agencies, not directly to the European Commission. Always verify dates with your National Agency as they may change.

Q1 2026 Deadlines (January - March)

Q2 2026 Deadlines (April - June)

Special Cases & Notes

Nordic Countries

• Denmark: March 1, 2026 (August 2026 - July 2027)
• Finland: February 28, 2026 (August 2026 - July 2027)
• Sweden: February 15, 2026 (August 2026 - July 2027)

Central & Eastern Europe

• Estonia: February 15, 2026
• Hungary: March 15, 2026
• Croatia: March 31, 2026

Important Notes

• United Kingdom: Separate deadline (February 28, 2026) due to transition arrangements
• Programme Countries: Follow sending country deadlines
• Multiple Rounds: Some countries have additional deadlines later in the year
• Verification Required: Always confirm with your National Agency

⏰ Complete Erasmus+ KA1 Process Timeline

Phase 1: Pre-Application (6-8 Months Before Deadline)

T-8 Months: Initial Planning

• Research professional development needs
• Identify suitable training courses
• Check school Erasmus+ accreditation
• Begin budget planning

T-6 Months: Course Selection

• Browse accredited course providers
• Compare course dates and locations
• Calculate potential funding amounts
• Select preferred training options

T-4 Months: Documentation Preparation

• Gather school accreditation documents
• Prepare professional development plan
• Identify potential participants
• Begin internal school approval process

Phase 2: Application Preparation (1-3 Months Before Deadline)

T-3 Months: Application Assembly

• Complete online application forms
• Prepare mobility agreements
• Draft learning agreements
• Book training courses with providers

T-2 Months: Final Review

• Double-check all documentation
• Verify funding calculations
• Obtain all necessary signatures
• Prepare for submission

T-1 Month: Final Preparations

• Submit application to school coordinator
• Make final adjustments
• Prepare backup documentation
• Confirm submission readiness

Phase 3: Application Submission (Deadline Week)

Deadline Day: Submission

• Upload all documents to National Agency portal
• Verify submission confirmation
• Keep copies of everything submitted
• Note reference numbers for tracking

Post-Deadline: Confirmation

• Receive submission confirmation
• Monitor application status
• Prepare responses for potential queries
• Keep communication channels open

Phase 4: Application Processing (1-4 Months After Deadline)

Month 1: Initial Processing

• Application registered in system
• Basic eligibility checks performed
• Initial feedback requests (if needed)
• Status updates available online

Month 2: Detailed Review

• Comprehensive eligibility assessment
• Documentation verification
• Funding amount calculations
• Quality checks and approvals

Month 3: Final Decisions

• Approval notifications sent
• Funding amounts confirmed
• Appeal periods begin (if needed)
• Next steps communicated

Month 4: Appeals & Corrections

• Appeal deadline (typically 30 days)
• Corrections submitted if required
• Final approval confirmations
• Project initiation preparations

Phase 5: Pre-Mobility (1-2 Months Before Course)

T-2 Months: Course Confirmation

• Confirm course dates and logistics
• Arrange travel and accommodation
• Complete pre-departure requirements
• Prepare learning objectives

T-1 Month: Final Preparations

• Book travel arrangements
• Arrange insurance and visas
• Prepare course materials
• Coordinate with school colleagues

Phase 6: During Mobility (Course Period)

Course Duration: Active Participation

• Attend all training sessions
• Engage in learning activities
• Network with international colleagues
• Document learning experiences

Daily Activities: Learning & Networking

• Participate in workshops and seminars
• Complete assignments and projects
• Build professional relationships
• Apply new methodologies

Phase 7: Post-Mobility (Within 60 Days of Course End)

Immediate Post-Course: Documentation

• Obtain course completion certificates
• Collect all receipts and invoices
• Complete course evaluation forms
• Prepare learning outcome reports

Within 30 Days: Progress Report

• Submit learning outcomes report
• Document professional development achieved
• Describe implementation plans
• Provide impact assessments

Within 60 Days: Funding Claim

• Compile all expense documentation
• Submit reimbursement claim
• Include all required receipts
• Verify claim completeness

Phase 8: Funding Disbursement (2-3 Months After Claim)

Month 1: Claim Processing

• Claim registered and reviewed
• Documentation verification
• Amount calculations confirmed
• Approval process initiated

Month 2: Payment Preparation

• Final approval obtained
• Payment scheduled
• Bank details verified
• Transfer initiated

Month 3: Funds Received

• Payment received by school
• Verification of amounts
• Tax documentation (if applicable)
• Financial reporting completed

📊 Processing Times by Country

Average processing times from application deadline to funding approval:

Fast Processing (2-3 months)

• Cyprus: 2.5 months average
• Lithuania: 2.8 months average
• Netherlands: 2.3 months average
• Austria: 2.6 months average

Standard Processing (3-4 months)

• Germany: 3.2 months average
• Belgium: 3.5 months average
• Spain: 3.8 months average
• Italy: 3.6 months average

Extended Processing (4+ months)

• Greece: 4.2 months average
• Poland: 4.5 months average
• Romania: 4.8 months average
• Bulgaria: 4.6 months average

🚨 Critical Timeline Milestones

Must-Complete Dates

1. School Accreditation Check: 8 months before deadline
2. Course Booking: 3 months before deadline
3. Application Submission: By published deadline (no extensions)
4. Claim Submission: Within 60 days of course completion
5. Final Reporting: Within 12 months of funding

Recommended Timeline

1. Planning Start: 9 months before deadline
2. Course Research: 6 months before deadline
3. Application Preparation: 2 months before deadline
4. Final Submission: 1 week before deadline
5. Follow-up: Ongoing after course completion

📋 Monthly Action Plan Template

9 Months Before Deadline

• Check school Erasmus+ accreditation
• Research professional development needs
• Identify potential training courses
• Begin budget planning

6 Months Before Deadline

• Select preferred course providers
• Compare course options and dates
• Calculate potential funding
• Begin internal approval process

3 Months Before Deadline

• Book training course
• Prepare application documents
• Complete mobility agreements
• Draft learning agreements

1 Month Before Deadline

• Finalize all documentation
• Obtain required signatures
• Review application completeness
• Prepare submission package

Deadline Week

• Submit application to National Agency
• Confirm submission receipt
• Keep all documentation copies
• Monitor application status

Post-Deadline (Months 1-4)

• Respond to any queries
• Monitor approval progress
• Prepare for course participation
• Plan travel and accommodation

During Course

• Attend all sessions
• Engage actively in learning
• Network with participants
• Document learning experiences

Post-Course (Days 1-60)

• Collect all receipts
• Complete progress report
• Submit funding claim
• Verify claim completeness

Funding Phase (Months 1-3)

• Monitor claim processing
• Confirm payment receipt
• Complete financial reporting
• Plan implementation

🎯 Country-Specific Timelines

Early Deadline Countries (January-February)

Cyprus, Lithuania, Netherlands, Sweden

• Planning Start: September 2025
• Application Deadline: February 2026
• Funding Approval: May-June 2026
• Course Period: September-December 2026

Mid Deadline Countries (February-March)

Germany, Italy, Spain, Austria

• Planning Start: October 2025
• Application Deadline: March 2026
• Funding Approval: June-July 2026
• Course Period: October 2026-January 2027

Late Deadline Countries (March-April)

Greece, Poland, Romania, Bulgaria

• Planning Start: November 2025
• Application Deadline: April 2026
• Funding Approval: July-August 2026
• Course Period: November 2026-February 2027

⚠️ Common Timeline Mistakes to Avoid

Planning Errors

1. Late Start: Beginning planning too close to deadline
2. Missing Accreditation: Not checking school eligibility early
3. Poor Course Selection: Choosing unavailable or ineligible courses
4. Budget Miscalculations: Underestimating funding needs

Application Errors

1. Incomplete Documentation: Missing required forms or signatures
2. Wrong Deadlines: Using outdated or incorrect deadline information
3. Late Submissions: Missing strict application cutoffs
4. Poor Quality Applications: Incomplete or inaccurate information

Post-Application Errors

1. Missing Queries: Not responding to National Agency requests
2. Late Claims: Exceeding 60-day claim submission deadline
3. Incomplete Receipts: Missing expense documentation
4. Poor Record Keeping: Losing important documentation

🔄 Timeline Extensions & Exceptions

Special Circumstances

• Medical Issues: May qualify for deadline extensions
• Technical Problems: System failures may allow resubmission
• Force Majeure: Extraordinary circumstances considered
• Administrative Errors: National Agency errors may be corrected

Appeal Processes

• Appeal Deadline: Typically 30 days after decision
• Appeal Process: Submit formal appeal with justification
• Review Period: 1-2 months for appeal consideration
• Final Decision: Binding decision from National Agency

📱 Digital Tools for Timeline Management

Erasmus+ Management Tools

• National Agency Portals: Official application tracking
• Email Notifications: Automatic status updates
• Document Management: Online file storage and sharing
• Calendar Integration: Sync with personal calendars

Third-Party Tools

• Timeline Apps: Mobile deadline tracking
• Document Scanners: Digital receipt management
• Project Management: Application progress tracking
• Email Automation: Reminder systems

📞 Timeline Support Services

National Agency Support

• Hotlines: Direct contact for timeline questions
• Webinars: Regular information sessions
• Email Support: Technical assistance
• Regional Offices: Local support offices

Educat Academy Support

• Timeline Consultation: Personalized planning assistance
• Deadline Alerts: Custom reminder services
• Application Review: Pre-submission checklist
• Process Guidance: Step-by-step timeline support

Get timeline assistance

🔗 Related Resources

• Application Checklist - Complete application guide
• Funding Guide 2026 - Detailed funding information
• Eligibility Checker - Verify your eligibility
• KA1 vs KA2 Comparison - Choose the right action

This Erasmus+ Timeline 2026 is based on official National Agency information and the Erasmus+ Programme Guide 2026. Deadlines and processing times are subject to change. Always verify current information with your National Agency. Educat Academy provides this information for guidance purposes but cannot guarantee the accuracy of National Agency processes.